Why we are asking you to self-identify
Equity, diversity and inclusivity (EDI) strengthen research communities and the quality, social relevance and impact of research. For more information, see the presidents' Open Letter to the Research Community and Frequently Asked Questions about the Self-identification Questionnaire.
The questions are primarily based on the current standard used by Statistics Canada in the Census, and wording from the Employment Equity Act. If you have comments or suggestions regarding this data collection, please send to the relevant agency at:
- NSERC: email@example.com
- SSHRC: firstname.lastname@example.org
- CIHR: email@example.com
- TIPS: EDI-EDI@chairs-chaires.gc.ca
Privacy notice statement
The purpose of the self-identification form is to collect information so the agencies can monitor the equity performance of programs and design new measures that achieve greater equity, diversity and inclusion in the research enterprise. The Canada Research Chairs Program also uses the data to help institutions meet their equity and diversity targets.
The personal information is collected under the respective authority of section 4(2)(a) of the
Natural Sciences and Engineering Research Council Act, section 4(2)(a) of the
Social Sciences and Humanities Research Council Act, or sections 4, 5 and 26 of the
Canadian Institutes of Health Research Act, depending on the program.
Your data will be collected, used, disclosed and retained in accordance with the
Privacy Act. It may be used for the purposes of program operations (including future recruitment for merit review processes, where applicable), planning, performance measurement and monitoring, evaluation, and audits, and in aggregate form to report to government or to the public. Self-identification statistics will always be reported in aggregate form, to ensure confidentiality.
The Tri-agency Institutional Programs Secretariat (TIPS) also shares aggregated self-identification data with host institutions to allow them to monitor their efforts in meeting their equity targets for the Canada Research Chairs Program. While TIPS never shares self-identification data specific to an individual, it is possible that some institutions may be able to identify some individuals' personal information when the aggregated data shared is for fewer than five chairholders. TIPS shares data with only one key administrative contact per institution, identified by the institution as having the authority to receive the data, under very strict confidentiality requirements. No data on sexual orientation nor the subcategories of visible minority group and persons with disabilities is shared with institutions.
For more information, please refer to the relevant agency's Personal Information Banks:
NSERC: PSU 941 and PSU 942, described in
NSERC's Info Source.
SSHRC: PSU 941, PSU 942 and PPU 055, described in
SSHRC's Info Source. The Personal Information Bank for the New Frontiers in Research Fund is in development.
CIHR: PSU 941 and PSU 942, as described in
CIHR's Info Source.
All applications for funding require you to complete a self-identification form; however, if you would prefer not to self-identify and/or provide the requested information, you may select “I prefer not to answer" for any or all of the questions. Canada Research Chairs Program nominees must complete a self-identification form as an application requirement. Where the nominating institution has not met its equity targets, the program restricts nominations to nominees who have self-identified as a member of one or more of the four designated groups (women, persons with disabilities, Indigenous peoples and members of visible minorities). Where the nominating institution has met its equity targets, there are no such restrictions.
For more information about your rights under the
Privacy Act, or our privacy practices, or to
access or correct your personal information, please contact the relevant agency's access to information and privacy (ATIP) office:
NSERC's ATIP Coordinator
SSHRC's (and TIPS') ATIP Coordinator
CIHR's ATIP Coordinator
If you believe your personal information has been mishandled, or have concerns about agency privacy practices, you have the right to file a
complaint with the
Office of the Privacy Commissioner.
Acronyms used on this page
ATIP: Access to Information and Privacy
PSU: Refers to Public Standard Bank
NSERC: Natural Sciences and Engineering Research Council
SSHRC: Social Sciences and Humanities Research Council
CIHR: Canadian Institutes of Health Research
TIPS: Tri-agency Institutional Programs Secretariat
The fields marked with an asterisk (*) are mandatory.